SUBMISSION GUIDELINES

Upholding the principles of transparency, efficiency, and fairness, (ICEMSMCI-2024) focuses on providing impetus for disseminating knowledge and technologies worldwide by performing its obligations as conference organizer.

For academics, professionals, students, engineers, practitioners, and stakeholders in their respective subject areas, the opportunities of meeting each other, and conveying and communicating insights and thoughts are significant to give their careers a higher profile. Those who wish to join a scholarly conference, to a large extent, wish their work could be involved in the conference proceedings, be published, and be able to be read by more audiences in the scientific research communities. As proceedings publication becomes one of the major considerations for a successful conference, we furnish guidelines for authors and reviewers, describing how the paper and abstract will be handled after submission. The organizers and all committee members of (ICEMSMCI-2024) encourage you to contribute your latest work to this conference.

Paper Template Link

• AIP Conference Proceedings
  AIP Template
  Copyright Form
  (Note – The minimum page limit for the AIP Conference Proceedings is 8 pages)
• CRC Press Book Series ( Taylor & Francis )
  Check Templates and example
  (Note – The page limit for the Book Series is 12 -20 pages)
• Journal on Today's Ideas - Tomorrow's Technologies is an Official Publication of Chitkara University.
  Sample paper
  (Note – The page limit for the Journal Article is 8 pages)

Author Checklist

• Title page (authorship, affiliation, conflict of interest)
• Length of full paper
• Authorship Declaration
• Spelling and grammar errors
• References are in the correct format & as per guidelines
• All references mentioned in the reference list are cited in the text, and vice versa

Use of Artificial Intelligence (AI) Policy

As per the UGC guidelines, it is mandated to have 10% similarity (14 words). Whereas our publishing policy is to limit AI/LLM-generated content to up to 20%.Additionally, it must be stated in the acknowledgment section for what reason an AI tool is being used.

Peer Review Policy

Instructions for peer review

The peer reviewed of the manuscripts has classified in three screening stages. During the screening, the reviewer must focus on the originality and novelty of the manuscript. The article should possess scientific soundness and industrial significance with good quality presentation. For more details about the peer review policy: Click here

First stage Screening

• Submitted papers must correspond to one of the topics of the conference
• Incomplete Structure
• Overlength
• Plagiarism and self-plagiarism check using Turnitin software
• Low-quality tables or figures
• Spelling or grammar errors
• The corresponding author declares that he/she has obtained the consent of all the co-authors before including their names in the paper

Second stage Screening

• The paper will be reviewed by following the conference peer review policy.
• Revisions may be requested during the review process.
• The second peer review may be requested after major/minor revision.
• The final decisions of acceptance or rejection are made by the Chair

Final/Third stage screening

The organizer chair would affirm that the publication ethics & guidelines have been followed before making the final decision.

Accepted

The paper is accepted and does not need further modification.

Accept with minor revisions

The paper will be accepted after minor revisions. In such a case, the revised paper will only be reviewed by the Chair.

Re-evaluate with major revisions

The paper will be sent to be reviewed by the original reviewers (unless they opt out) or assessed by the Chair.

Rejected

The paper will not be accepted due to major deficiencies. And it is not recommended to be resubmitted.

Revision

Authors must revise their papers within the allowed time. Manuscripts with major revisions will be sent to original reviewers for the second-round review. Manuscripts with minor revisions will usually be reviewed by the Chair. The final decision will be made by the Chair after careful and unbiased assessment.

Changes the Authorship

Before the online publication, authors should submit an Authorship Change statement they wish to add, remove, or rearrange the authors of the paper.

Rights of The Conference Organizer (CO)

• The Conference Organiser (CO) is solely responsible for assigning papers for review.
• The CO will make the final decision on whether or not to accept or reject the articles based entirely on the remarks of the reviewers.
• The CO has complete control over the conference's technical program and the scheduling of papers for oral presentations.
• The CO reserves the right to post details of accepted papers (as well as author information) on the conference website and any related forums maintained by the CO.
• The CO will have complete power over any dates linked with the conference, including but not limited to paper submission dates, results announcement dates, conference dates, proceeding publication dates, and so on.
• Even after papers have been accepted and presented at the conference, if some camera ready papers do not meet the quality standards in terms of technical content, English language, presentation, and manuscript formatting as specified in the guidelines, CO /publisher/editors in the proceeding /journals/books reserves the right not to include such papers in the proceedings.
• The CO will freely utilise photographs and films taken during the meeting in a variety of forums. By participating in the conference, authors/delegates automatically grant the CO permission to use images and videos made during the conference.

Withdrawing Paper from The Conference

• Authors shall not withdraw their papers from the conference once they have been approved for oral presentation and inclusion in the proceedings.
• If an author needs to withdraw his/her paper from the conference due to unforeseen circumstances, he/she must obtain prior authorization from the CO and provide adequate reasoning.
• Withdrawing a paper from a peer-reviewed conference without first obtaining permission from the CO is considered a violation of the publication ethics of a peer-reviewed

No-Show Papers

• acceptance and payment of the full registration fee by the author.
• No-show papers will not be published in the conference proceedings

Financial Obligations

• CO is not obligated to return the registration cost for no-show papers.
• If an author withdraws his/her paper after paying the registration fee, CO is not obligated to reimburse the registration cost.
• If any accepted paper is removed from the proceedings owing to quality difficulties, CO is not obligated to reimburse the fee.